Rhein-Sieg-Kreis: Administration becomes paperless thanks to digitization!

Rhein-Sieg-Kreis: Administration becomes paperless thanks to digitization!

The digitization of the district administration in the Rhein-Sieg district is making great progress. The aim is to create largely paperless administration. A central step in this process was the digitization of around 50,000 files by the immigration office. The administration received support from the Rhein-Sieg workshops, which have digitized about 8 million pages, which corresponds to about 40 tons of paper and 800 meters of files. The measure was implemented within about 2.5 years and led to two complete file rooms now available as an office space. From the end of January 2025, citizens should be able to apply for residence permits online.

In addition, the inbox of the immigration office is digitized, which enables almost paperless processing. In the multi-year comparison, the number of online applications has increased significantly-in the past year there were around 3,500 applications a month. An increase in online use is particularly evident in the road traffic office and health department. Between January and the end of November 2024 there were, for example, around 8,200 applications for the registration, or re-registration of motor vehicles and a good 5,000 applications in the driving license system. The administration wants citizens to be able to digitally do their concerns around the clock without having to take long distances.

new technologies for efficient administration

A significant element of digitization is the introduction of the bundid for digital administration in the Rhein-Sieg district. In the future, this enables users to use a single account for various online services. With this new identification option, personal data is automatically transferred to new applications, which significantly simplifies the administrative process. A central mailbox that is independent of the authority should also help to ensure an overview of applications and messages.

The district director Svenja Udelhoven emphasizes the advantages of digitization. The Service account is currently required for online services, which will be switched off nationwide in June 2024 and is to be replaced by the Bundid. Further information can be found on the website of the Rhein-Sieg district.

The way to the paperless office

Digitization is not only a local phenomenon, but also an important part of the strategy of the Federal Government to increase efficiency in public administration. This aims to reduce paper consumption significantly, which is currently around 750 million sheets per year. Measures such as the conversion of paper files to electronic files and the use of electronic communication channels are crucial for this transformation.

The goal is a fundamental modernization of the administrative structures, which also integrates sustainable criteria into procurement processes. Efficient digital solutions not only offer faster processing of processes, but also better availability of information. The trend towards digital files and processes is clearly recognizable and shows how e-government can actively contribute to the sustainable development of the administration.

The success in digitization in the Rhein-Sieg district is a step in the right direction and offer a model for further innovations and improvements in public administration, which are a central part of modern society. As ausbadhonnef.de , the administration is faced with a varied change that is driven by appropriate technologies and strategies.

The e-government, as continued on rhein-sieg-kreis.de , sets the need for digital transformation in public administration, and the Federal Government recognizes the need to reduce bureaucratic hurdles and digitalization drive forward. It remains to be hoped that this path will be continued consistently and bring advantages for citizens and for the administration. Details on the digital transformation of the public administration can also be found at 7p-solutions-consulting.com .